Relax and Unwind: How to Create Events that Help Guests Recharge!
March 5th 2025
Life can be pretty hectic, and sometimes, the best kind of event isn’t just about having fun – it’s about giving people a chance to truly unwind. Whether you’re planning a corporate event, a special celebration, or looking to add a relaxing touch to your hospitality setting, creating a sense of calm can make all the difference. So, how do you design an experience that helps your guests recharge? We’ve pulled together some simple ways to bring more relaxation into your event!
1. Choose a Relaxing Venue
The setting can make all the difference when it comes to creating a peaceful atmosphere. If this is top of your priority look for venues that are naturally calming! Think beaches, gardens, venues by a lake or cosy spots in the countryside. Nature has a way of helping us relax, so incorporating outdoor elements into your event (if weather permits!) is a great idea too. If you’re hosting a corporate event or a wedding in the city, try to find a venue with lots of natural light, plants, and open spaces.
2. Incorporate Mindfulness and Relaxation Activities
A little mindfulness goes a long way, especially when life feels fast-paced. Consider offering activities like guided meditation or yoga classes during your event. For a wedding, you could have a zen corner with calming music, cushions, and a space for guests to just sit back and take a breather. Corporate events could include relaxation workshops or even a moment to stop and practice deep breathing before getting into the next session.
3. Create Calm Ambiance with Lighting and Sound
Ambiance plays a huge role in relaxation! Soft, warm lighting instantly transforms a space so think fairy lights, candles, or even adjustable LED lights. If you want to take it a step further, curating or finding a calming playlist to have in the background will help to create an atmosphere where guests feel comfortable and completely at ease.
4. Offer Comforting Food & Drinks
Food is such an essential part of any event and the menu can really influence the overall vibe! For a wellness-focused event think light and nourishing options like fresh fruit platters, smoothies, or a variety of herbal teas. If you’re planning a more relaxed social event, consider cosy classics (but a little more elevated!) We’d suggest things like homemade soups, warm artisanal bread, pasta dishes or tapas-style grazing platters. And don’t forget to cater to dietary restrictions so every guest feels taken care of!
5. Offer Relaxing Spaces
Create inviting spaces where guests can step away from the crowd and unwind. Think comfy lounge areas with soft seating, throw blankets, and pillows. Set up a quiet zone for anyone who needs a quick escape or just some time alone. For weddings, a “chill-out” area with soft lighting, cosy seating, and quiet music can provide guests with a moment to recharge between dancing and celebrations!
6. Incorporate Nature-Based Touches
Incorporating natural elements indoors is also a great way to create a calming atmosphere. Consider adding indoor plants, fresh floral arrangements, or even a small water feature like a fountain! Greenery has been proven to reduce stress and enhance well-being, so it’s a simple but effective way to help guests feel more grounded and relaxed.
7. Plan for Downtime in the Schedule
A super busy schedule can leave anyone feeling worn out, so make sure you balance activities with plenty of downtime! If it’s a corporate event, build in breaks where people can grab a coffee, chat, or take a quiet walk outside. For a wedding, allow guests a moment to rest or mingle (this is also often super helpful to allow more time for photos or any extra time should you need it!) The key is to give people the freedom to recharge, and not rush anyone from one activity to the next.
8. Set the Right Tone with Event Staff
Your event staff play a huge role in creating a calm, welcoming environment. From the moment guests arrive, they should feel like everything is taken care of. It’s important for any event to hire staff that are experienced and trained to be friendly, attentive, and helpful, without being overwhelming! Whether they’re guiding people to the relaxing areas or offering a drink, staff should make all guests feel at ease throughout the event.
Creating an event or space that helps your guests relax and recharge doesn’t have to be complicated! By choosing the right venue, offering moments for calm and being considerate with decor you’ll ensure your event is memorable in the best possible way. So, whether you’re planning a wedding, a corporate retreat, or looking to improve your in-house space these are our top tips to keep relaxation at the heart of the experience. Your guests will leave feeling refreshed, happy, and ready to take on whatever comes next!
All Event Staff Scotland employees are experienced, adaptable, and friendly, and our management team only assign individuals to tasks that are a good fit for their skills and expertise, so you can rest assured we’ll provide the right team for you.
To find out more about our services, simply submit an enquiry through our website and one of our team will be in touch!